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Senior Executive Assistant to CEO

  • Posted at : 1 month ago
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Digital Media Agency Based in Los Angeles looking for an experienced executive assistant for the CEO.

Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. 


Responsibilities:

  • Act as the CEO's gatekeeper and scheduler. Manage events and to-dos by tracking priorities and deadlines, blocking out time on the CEO's calendar, and helping defer or delegate when appropriate
  • Coordinate domestic and international travel in compliance with existing policies and procedures
  • Represent the CEO at meetings when unavoidable conflicts occur, or when the CEO is traveling. Assist the CEO at both company and PR events
  • Track and help drive completion of key deliverables and follow up on outstanding items
  • Organize and manage CEO’s meetings, off-sites and other events
  • Follow through with allocated tasks and ensure appropriate and timely action on deliverables
  • Ensure in advance that meetings have clear objectives and agendas, helping coach meeting requestors when appropriate. Prepare the CEO for meetings, ensuring background materials are received and reviewed ahead of time. Attend meetings and take and distribute notes and action items
  • Track action items and commitments of others to the CEO, helping ensure blockers are removed and deadlines are met

Who You Are:
  • Organized, process-oriented and motivated - you love to get stuff done!
  • Dynamic and warm, with outstanding communication and interpersonal skills
  • Polished, professional and well-spoken
  • Flexible and able to adapt to last-minute changes
  • High level of attention to detail
  • Experience managing complex, time-sensitive projects with multiple stakeholders
  • Interest in working for a high-growth and mission-driven company
Qualifications:
  • 3-5 years of experience as an Executive Assistant
  • Experience with executive-level calendar management
  • Aptitude to quickly learn organizational structure, objectives of the team, and the rhythm and requirements of various meetings and processes
  • Strong written and oral communication skills
  • Positive, can-do attitude is a must
  • Experience with Microsoft Office Products
  • Exceptional organizational and problem-solving skill
  • Integrity and discretion in handling confidential information and in dealing with professionals inside and outside the company
  • Ability to take on increased responsibilities as the position advances
  • Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
  • Bachelor’s degree preferred but not required