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Project management technical writing - URGENT

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3 modules

module 1
1 main assignment worth 600 to 800 words

module 2
Main Assignment 

Part 1 – Developing and Scoping your Project

As a first step, you should discuss with your internship supervisor regarding a potential project to complete during your Internship. Your supervisor or manager may not actually call your internship work a “project," but if it is a piece of work that will produce at least one defined deliverable (a product, service or result) and has an expected delivery date (i.e. it is not Helpdesk work or similar ongoing work) then it is still a 'Project'.  If your internship does not have a clear ‘Project’ definition or does involve a more ongoing functional role, then you need to work with your supervisor to agree upon a small project with a more limited and defined scope that can operate effectively within your broader internship role definition/agreement. 

Consider

From a Project Management point of view, it is more likely that you will be a project team member in a given situation and not the Project Manager.  However, for this assessment activity, you may be required to take on the project manager role. No matter how huge or overwhelming your project may seem at the beginning, it will, at most, be a SFIA Level 4 project and “manageable” in normal Project Management terms. Meaning, it is best managed by an “agile” Project Management method, i.e. one that focuses more on the result than the means of getting there.

 

Understanding and Agreeing to Your Project Scope

At the start of a project, you (as Project Manager) will discuss with the client what they expect the project to deliver, then you will document the client’s expectations in detail. This detailed document is called the Scope Statement, and it includes both the items that have to be produced by the project (the deliverables), and the work required to produce them. You will then discuss the scope statement with the client to ensure that you are in agreement with what will be produced, and eventually, when an agreement is reached, you and the project sponsor (probably your internship manager), and the client sign the scope statement (it is now authorised). The signed scope statement is also known as the "scope baseline". You will then prepare a schedule (showing what will happen and when) and a budget for controlling costs, as well as other plans. All these plans need to be authorised too, and then they will become baselines as well. 

Project Scope Statement

Your project does not have to be big, but it cannot be routine, everyday work, such as working on Help Desk, assembling PC’s, fixing bugs in programs, and so on.  You will use this project to produce an RMP (Risk Management Plan) over the next two weeks.Once agreed, you can create your 'Scope Statement' for your project. To do this:
  1. Download the Project Scope Statement and RMP Template v1.20 EXCEL
  2. Save the file as ‘Your Name – Assignment 2’. 
  3. Complete the EXCEL's first tab, Project Scope Statement. Take care to enter information in ALL required fields.
      • You should have at least 3 constraints, 3 assumptions, and 3 risks
      • Write at least a paragraph (several sentences) for the Project Description and the Business Benefit.
      • Do NOT submit this file until you have completed Parts 1 AND 2 of the assignment!
 Tip
Remember to share your Scope Statement work with your peers in Module 2 Discussions
 
Part 2 – Developing your Risk Management Plan
In this part, you will develop a Risk Management Plan using your current Assignment 2 EXCEL file from Part 1. 
    1. Continue to the 'RMP Tab' (Risk Management Plan) of your MS EXCEL Template.
    2. Complete Part 1: Project Context using the information from your Scope Statement.
      NOTE: At no time are you required to change, manipulate or edit any of the Risk Management Template formulae
    3. Next, identify and analyse all eight (8) main risks. Enter information into Part 2: Risk Register performing Risk Identification and Qualitative Risk Assessment.
      NOTE: You will not be performing a Quantitative Risk Assignment on your project.
    4. Complete Part 3: Risk Treatment Plan by working with your supervisor.
3 mini reports / journal entrys (describing an online event) - 400 words each
participate in weekly discussion - 2 posts a week / comment on other's posts / comment on other's reply on my post

Event report X 3 reports

Event Report Requirements

As a member of ACS, you have access to a vast array of education and professional development opportunities. All ACS events attract Continual Professional Development (CPD) hours, which you are required to achieve a minimum of 6 CPD hours over the course of your Professional Year. In order to meet the requirements of your course you must:
  • Complete 6 CPD hours by attending at least 1 ACS event (e.g. ACS Online Events or a recorded previous event from our Digital Library), or
  • Attend at least 1 event including booked online events or previously recorded events with at least 2 CPD hours awarded per event to accumulate your 6 CPD points
  • Write 3 Event Reports based on your experience of, and reflection upon these events using the ACS Events Template
  • Submit three separate reports via the three designated ACS Event Report assignment submission areas (one report per submission area)
  • Submit all three ACS Event Reports by the end of Module 2 or earlier if possible.


Journal Entry 

You should write 300-500 words in total on the important/impactful things you have experienced during the period of studying this module. Journals should have two sections (150-250 words total for each). The first, to be completed by the end of the second week of the module (focusing on your plans) and the second entry (focusing on reflection about what has happened) at the end of the module.  You should simply upload both as separate MS WORD files.  Add your second file by clicking on “+ Add Another File”.These entries should address the following points:
  • What is happening in your internship or workplace?
  • How are you relating what you have learned in Module 2 to what is happening in your workplace?
  • Analyse your resume and make a list of your current SFIA professional skills with their appropriate code. (Note: this is different from the Module 1 requirement regarding Generic Skills & you do not need to include levels at this stage)
  • How did the SFIA skill identification exercise help you determine your strengths and weaknesses and those areas that need further development?
Some optional areas to consider in the second entry might be:
  • Can you identify any communication issues or challenges that may have happened in the workplace that has resulted in your learning about differences in workplace culture?
  • Have you read an interesting article or blog recently?
  • Have you attended an interesting event or presentation?
  • Did you attend an interview, or make an important/interesting presentation?
  • Any other topic that you feel is relevant or you would like advice on from your tutor?
To submit your Module 2 Journal Entry click on the ‘Submit Assignment’ button above.

Discussions page
2 posts per week / comment on 2 other posts / comment on other's reply to your post

Discussing, Developing and Deciding Your Project ‘Scope Statement’

Work with your supervisor at your Host Company, to identify a project that you can work on, i.e. a defined piece of work that you can plan, investigate, develop and deliver during your time at your internship. Your project does not have to be big, but it cannot be routine, everyday work, such as working on Help Desk, assembling PC’s, fixing bugs in programs, and so on. Using Assignment 2: Scope Statement & RMP as your guide:
  1. Create a Project Scope Statement using the provided template and steps. 
  2. Once you have completed Part 1 of Assignment 2, upload your Scope Statement MS EXCEL file attachment into the forum for other students to read and comment on. In addition to your Scope Statement, add some comments on the process in the forum. Make sure you include some of your own views and context for your individual project circumstances.
You are required to participate in this Discussion by:
  • Contributing your own response as directed above
  • Responding to at least two other students
  • Respond to any comments made on your contribution
Once you have completed your response and posted it into the forum you will be required in Topic 6 to make comment on the posts of at least two other students in the forum. That is, you will need to comment on what these students say in and about their own Scope Statements. You will have a topic to comment on each post, but we suggest that you do so early so as to give those students an opportunity to respond to your comments. In Topic 8 you will respond (in at least 100 words) to issues raised by other students to your own post.The great benefit of these 'Discussions' is that they are an open forum to hear and learn from what your colleagues know, think and understand about the issues raised.  Sharing your experiences and insights with your colleagues is an enriching process for all of us by definition but it is often the most relevant.  Please review.

MODULE 3 - SFIA Assessment

By now you should have refreshed your LinkedIn profile; undertaken your second skills/competencies evaluation using the mySFIA assessment tool and made some conclusions about how things have changed since your first evaluation back in Module 1. This last assignment brings these various elements together and draws on your learning and internship experiences challenging you to use these tools to deliver your best pitch for the job you really want right now. Assignment 3 is broken into two parts. You will submit both parts of the assignment to this submission area, meaning you will upload two files for Assignment 3. 

Part 1 - Job Vacancy Assessment Task

Assignment 3, Part 1 is driven by a MS WORD template. This template is broken into three separate sections (see link below). To get started: 
    1. Read Topic 9 before attempting this assignment
    2. Download the “”
    3. Refer to the information below and Assignment 3 Instructions and Student FAQs for more details.
    4. Once you have completed the template, you should save the template as a separate file “Student_Name_Assignment 3”.
 

Section 1 - Update LinkedIn Summary

Update the ‘Summary’ section of your LinkedIn profile by listing your generic business skills and current professional skills, and the level of responsibility as defined by the  SFIA framework. Your claims towards skills should be supported through the description of previous work, life experience or other references relevant to claims. ‘Copy’ and ‘Paste’ your updated LinkedIn Summary in the table provided. 

Section 2 - Job Advertisement

Copy a job advertisement of your choosing directly into the template. The advertisement should be copied directly and entirely from an open source such as SEEK.COM, INDEED.COM, or JORA etc. and must be current (no more than three months old). The date, publication source, and website URL must be specified and clearly verifiable. Do not screen out or edit any of the details in the job advertisement. 

Section 3 - Job Analysis

The next step is to match this job position analysis with your own SFIA self-assessment.  Remember that where you believe you exceed the skill requirement level you should talk about how you can contribute added value. And where you don’t meet the skill level, how you would address the training or development requirement. You may use the four-letter codes from SFIA as shorthand in the table you submit. Your analysis of the job position advertised needs to include SFIA terminology, classifications, and descriptors as appropriate, as well as some analysis of the company offering the position vacancy.This analysis will provide the basis of evidence for a real job application that you will prepare and submit in Part 2 of this assignment. Your research on the company and job role will be critical in setting the context of your application and the approach you take to the video script and presentation style of your video. Refer to Assignment 3 Instructions for more details.

Part 2 - Video Application

In Topic 10, you will have begun preparing an application for the ‘real’ job that you found in your ‘job search’ (Seek.com, INDEED.com, JORA, etc.). In Assessment 3: Part 2 you will make a short video (60 to 90 seconds) that presents your best case for your selected job position. You should use resources that are immediately available to you (mobile phone camera, camcorder, or laptop camera) to record and edit your video as you feel appropriate. You can add text, graphics and sound effects if you believe it is appropriate, but these additions are not required. This is an opportunity to present your personal style and cultural fit with the organisation, not a test of your video making skills.You must customise this ‘Job Application’ (i.e. your video script and style of presentation) to reflect your skills and most importantly, what you believe are the requirements and skills relevant to the job advertisement in Part 1. That means you will have to write a script and then record a video that presents your case persuasively and your unique claims to the position advertised. Remember the video is only 60 to 90 seconds long. So, you need to be clear, succinct and appropriate in style and tone. That means you need to dress appropriately, speak in the appropriate register/tone, and record the video in an appropriate location. You will also need to customise your presentation to provide the best evidence of the claims you are about to make for your chosen ‘applied-for’ job position in your video. That means you can include text slides, photos, and subtext, if relevant. Remember, a ‘native’ video submission in LinkedIn or any other social media platform will appear as a visual of the first frame of your video. So, including a title text or introduction slide creates the best impression. Lastly, this is an opportunity to showcase your creativity and communication skills, but it does not require a ‘Hollywood’ production.Upon concluding Topic 11,
    1. Finalise your video and name the file: ‘Student_Name Assignment 3 – Part 2 Video’
    2. Submit your video as an .AVI, .MP4, .WMV or .MOV file in the Assignments area
    3. Refer to Assignment 3 Instructions and Student FAQs for more details.
 
Journal Entry

You should write 300-500 words in total on the important/impactful things you have experienced during the period of studying this module. Journals should have two sections (150-250 words total for each). The first, to be completed by the end of the second week of the module (focusing on your plans) and the second entry (focusing on reflection about what has happened) at the end of the module.  You should simply upload both as separate MS WORD files.  Add your second file by clicking on “+ Add Another File”.These entries should address the following points:
  • What is happening in your internship or workplace?
  • How are you relating what you have learned in Module 3 to what is happening in your workplace?
  • How has your understanding of SFIA framework improved after using the ‘mySFIA’ tool for self-assessment of your professional skills?
  • Reflect on the process of identifying a level of responsibility for SFIA professional skills and which factors did you consider in your assessment? (Note: this adds to what you did in Module 2, but you may also put in some addtional skill codes as well)
Some optional areas to consider in the second entry might be:
  • Can you identify any communication issues or challenges that may have happened in the workplace that has resulted in your learning about differences in workplace culture?
  • Have you read an interesting article or blog recently?
  • Have you attended an interesting event or presentation?
  • Did you attend an interview, or make an important/interesting presentation?
  • Any other topic that you feel is relevant or you would like advice on from your tutor?
To submit your Module 3 Journal entry click on the ‘Submit Assignment’ button above.

DISCUSSION 3 

In this last Module Discussion, you are required to respond to a two part question as set out below. Read both parts of the question carefully before composing a response and then post it into the forum. Towards the end of Module 3 and after reading and thinking about what other students have posted, make a comment on at least two posts of other students. Question:Part 1Your LinkedIn profile is likely to be one of the first things that any prospective employer will look at.  How do you think that you could improve your current LinkedIn profile to ensure that you will ‘stand out from the crowd’?  Be as specific as you can.  This is an exercise in improving your current profile and not a general discussion on or about ‘LinkedIn’.  No theory and no generic guides here please.  Give us your best ideas with specific references to how you will improve your current profile.Part 2Now that you have assessed professional skills using mySFIA, you should be able to assess the skills that you have used and demonstrated in your internship.  Select the top 3 skills that you have now applied in your work and describe these using SFIA terminology.  How could you incorporate these into your LinkedIn profile ‘Summary’ section and relate these to your internship and current experience using specific SFIA professional skills and the ‘STAR technique’ to describe examples? 

Peer Review

Upload the 'first-cut' of your video into this discussion for 'Peer Review'.  This activity will help you critically assess and evaluate your peers’ skills assessment and job application skills, as well as help you reflect on your own video.  Before making any comments please make sure you have read through and understood the topic element 11.2 Peer Review Your Job Application Video  
 You are required to participate in this Discussion by:
  • Contributing your own response as directed above
  • Responding to at least two other students
  • Respond to any comments made on your contribution
Once you have completed your response and posted it into the forum you should make comment (>100 words) on the posts of at least two other students in the forum.  That is, you will need to comment on what these students say in and about improving their LinkedIn profiles.  We suggest that you do so early to give those students an opportunity to respond to your comments.  Remember that these comments should be helpful and positive in tone, even when negatively critiquing others work. This latter contribution will be included in the assessment of this final discussion forum.The great benefit of these 'Discussions' is that they are an open forum to hear and learn from what your colleagues know, think and understand about the issues raised.  Sharing your experiences and insights with your colleagues is an enriching process for all of us by definition but it is often the most relevant.