Executive Assistant will often
work directly with the Executive Director.
- Acting as the point of contact among
administrators, employees, customers and other parties
Managing information flow in a timely and
Managing calendars and set up meetings
Act as an office manager by keeping up with
office supply inventory
Format information for internal and external
communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute
Phone calls - receive and make phone calls on behalf
of the Executive Director (Must have quiet room. There are no sales/cold calls)
Candidate must have excellent
command of spoken and written English – able to speak on the phone to customers,
vendors, employees and other administrators on behalf of the Executive Director.
You’re going to need to
be comfortable and confident in your abilities to use Excel, Word, Power Point,
Outlook and other Microsoft applications.
This position 40 hours
per week $275 per month to start, $300 after successfully completing one month,
$320 after 2 months, $340 after 3 months, $360 after 4 months, $375 after 5
months. Other increases will be based on the length of employment with the
company and your performance.
Successful candidate will
be required to sign confidentiality agreement and provide a copy of government
ID. Must be a self-starter and be able to work with little guidance. Must be an
excellent problem solver, have prior experience working as a VA, Personal or
Executive Assistant. We would prefer if the candidate is able to work during
the hours: Monday - Friday 11:00 AM – 7:00 PM US Eastern Time Zone. If hired,
you must be available to work during these hours.
Please pay close attention to the REQUIREMENTS FOR APPLYING: Submit your application containing the following information
1. Screen shot in .pdf or gif format, of your internet speed from speedtest.net
(No links, google docs or phone screenshots please). Must show full desktop
including date and/or time.
3. A short statement as to why you want the job and what would separate you
from all the other job applicants
4. Recording of your voice in mp3 or wav format explaining why you would like
this job and what separate you from all the other job applicants
5. Indicate your preferred schedule and desired compensation
6. Link to your external profile to sites such as LinkedIn, freelancer, Upwork
7. Describe your experience of working with Excel.
Knowledge of Portuguese or Spanish is a plus.
Bachelor’s degree or higher (or be in the final
stages of acquiring one). Preferred degrees: Business, Marketing, Human Resources
or related fields, but not required.
Smartphone with the ability to install an app to
make and receive phone calls is required.
Prior experience of working as Virtual
/Administrative / Personal Assistant is preferred.
Strong written and communication skills required
(At least high Intermediate level of speaking and writing in English CEFR B2,
Outstanding organizational and time management
Discretion and confidentiality
Phone calls - receive and make phone calls on
behalf of the Director
Ability to work independently and as part of a
Ability to use a computer and MS Office
Perform other tasks as assigned.