Introduction 

Copyright permission can be asked for by writing a request for
permission letter which is also known as a permission letter. A permission
letter should be written professionally meaning that it should be error-free,
short, and concise. It should assume the format of a standard business letter.
A permission letter can be properly written using five steps explained below.

 <ul><li>Determination of the need
for permission

</li></ul>The first step involves finding out whether there is need of
seeking permission. This can be achieved by investigating if the material that
one intends to use has Intellectual Property Rights, if the answer is yes, it
means that the material is protected and therefore using it without permission
from the owner would constitute breaking of the law. It is also important to
analyze the implications or risks of using protected material without
permission. It should be noted that all works published after the U.S.
established copyright laws in 1922 are protected unless the rights have not
been renewed or they do not satisfy minimum standard requirements.

 <ul><li>Identifying the owner

</li></ul>Writing a permission letter requires identifying the person to
whom the work is registered. This is because copyright permission can only be
obtained from the owner. There are different ways of identifying the owner of a
material depending on the industry that the work
falls. However, it is a basic norm for the details of owner to be included in
the copyright notice located on the work. Although there is the possibility of
copyright being possessed by different individuals, enhanced research is enough to find out from whom permission should
be obtained.

 <ul><li>Identifying the needed
rights

</li></ul>Once the owner has been established, the type of rights needed
should be specified because there are different rights that are possessed.
Copyright may be in the form of reproduction, distribution and modification.
When writing a permission letter, it is important to find out whether the
rights are exclusive or non-exclusive and
the territory or the geographical where copyright permission has been granted.
The terms of use should also be carefully evaluated. <ul><li>Planning ahead</li></ul>Before writing a permission letter, planning ahead is essential
because copyright permission is not granted immediately may take up to three
months. Therefore, it is recommended that the process of seeking permission be
initiated as early as possible to save time, energy and money. There are
instances where copyright owners take advantage of their leverage and may raise
the raise of acquiring copyright permission especially when they realize the
person seeking permission has already begun
production.

 <ul><li>Contacting the owner and
negotiating payments if necessary

</li></ul>After the above-discussed steps have been fulfilled, the owner
should be contacted to determine whether the rights should be paid for or if
they are offered for free. The need for payment may depend on the amount of
material that will be used or the decision of the owner whether to charge or
not. If the owner decides to charge for the copyright permission, the price
should be negotiated until an agreement is made.

Once the agreement has been made, the standard format of writing a
permission letter should be followed. It
is advised that the agreement is put down
in writing rather than relying on an oral
agreement. This is because it eliminates the possibility of disputes that may
arise from misunderstandings or misinterpretation. In addition, a written
agreement can be used as evidence in a court in case of a dispute.

For more information on writing a permission letter, please feel
free to check out this link <a href="https://www.doctemplates.net/how-to-write-permission-letter/">https://www.doctemplates.net/how-to-write-permission-letter/</a>

5 steps to ask for Copyright Permission

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